The Operations Intern at Azadi Records will play a crucial role in ensuring the smooth execution of day to day administrative and operational activities. Reporting to the Operations Manager, this role involves supporting logistical, administrative, and outdoor tasks to ensure seamless functioning across all projects and events.
Responsibilities
Operational and Production Assistance:
- Assist in managing on-ground logistics and coordination during live events, including stage setup, maintenance, and production support.
- Collaborate with technical teams to ensure sound, lighting, and visual requirements are met as per event specifications.
- Conduct pre-event site checks to ensure compliance with backstage security and operational standards.
- Provide post-event support, including site control and ensuring all resources are accounted for.
- Coordinate with vendors for equipment delivery, pickups, and on-site installations as needed.
Outdoor Tasks:
- Handle fieldwork responsibilities such as:
- Procuring supplies, equipment, and other essentials for events and operations.
- Managing deliveries to and from the office, vendors, or event locations.
- Ensuring timely submission of required documents, invoices, or contracts to external partners or stakeholders.
- Liaise with vendors, venues, and external teams to facilitate seamless execution of tasks.
Administrative Support:
- Provide general administrative support to the Operations Manager, including:
- Scheduling meetings and coordinating calendars.
- Drafting emails, managing correspondence, and handling documentation.
- Assisting in preparing reports, presentations, and project documentation.
- Organize and maintain records, including contracts, invoices, receipts, and other relevant files in shared drives.
Budget & P&L Assistance:
- Assist in maintaining accurate records for project budgets and P&Ls.
- Support the Operations and Accounts Managers by:
- Creating budget estimates for upcoming projects.
- Tracking and verifying receipts, invoices, and expenses related to ongoing projects.
- Ensuring all financial documentation is stored in the appropriate folders and linked to project-specific P&Ls.
- Following up on pending reimbursements, invoice verifications, and timely payments.