The Administration Intern will support day-to-day administrative activities, assist in coordinating office functions, and contribute to the smooth operation of the organization.
Responsibilities:
General Administrative Support:
- Assist with general administrative tasks, including document management, pnl updation and file organization.
- Coordinate office supplies and equipment, ensuring availability and maintaining inventory records.
- Assist in managing correspondence, including mail, emails, and phone inquiries.
- Help maintain office policies and procedures, ensuring compliance and efficiency.
- Assist in managing internal and external communications, including emails and phone calls.
- Order office supplies and research new deals and suppliers
Management and Reporting:
- Assist in collecting and organizing data from various sources for reporting purposes including but not limited to Management Reports.
- Maintain data accuracy and confidentiality, following data protection policies.
- Contribute to the creation of media pack (eg. Press Kit, Presentations or the like) using Canva, Powerpoint or other relevant software.
Merchandise Management
- Creating a workflow that includes managing end-to-end administration of the merchandise sold via the organisation’s and artists’ websites.
- Checking All websites and auditing the orders
- Processing orders in WordPress and Shiprocket
- Generating and Printing order Manifests
- Packaging Orders with help from the Office Boy.
- Creation of reports per Artist (Website) Merchandise
- Creating an overall merchandise P&L
Budget & P&L Management
- Assist Accounts and managers/project leads for End to End administration of projects, budgets and PnLs ranging across several different project types – Bookings/ Shows, Music Video/ Production, Brand/Agency deals/Influencer Marketing etc.
- Create budget estimates for required upcoming projects
- Maintain a real-time pnl for ongoing projects
- Ensure all bills/ receipts/ invoices are received
- Ensure all bills/ receipts/ invoices are organized in the drive and linked to their appropriate pnls
- Ensure that all invoices/ reimbursements are verified and cleared on a timely basis
Catalogue Administration
Complete end-to-end administration and management of all company IP, including but not limited to music release, music videos, long & short-form content.
- Manage the team provided to you as a part of the Catalogue Administration process
- Validate digital music metadata content, in accordance with the rules outlined by iTunes and other international digital music stores
- Check and verify all metadata submitted by labels and artists
- Registering all works on the relevant platforms and organizations
- Ensuring that the content is processed as soon as it is submitted by the labels/artists respecting the release date of the submitted releases
- Quality checking all of the releases which includes metadata and thumbnail guidelines to adhere to while processing the releases
- Ensure proper coordination with all release stakeholders
- Ensure on-time customer support for all raised queries
Qualifications & Skills Required:
- Bachelor’s Degree
- Freshers welcome to apply
- Basic understanding of accounting principles and practices
- Good written and verbal communication skills
- Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel) and other relevant software.
- Ability to multitask, prioritise and manage time effectively.
- Ability to maintain confidentiality and handle sensitive information with professionalism.