Administration Intern

The Administration Intern will support day-to-day administrative activities, assist in coordinating office functions, and contribute to the smooth operation of the organization. 

Responsibilities:

General Administrative Support:

• Assist with general administrative tasks, including document management, pnl updation and file organization.
• Coordinate office supplies and equipment, ensuring availability and maintaining inventory records.
• Assist in managing correspondence, including mail, emails, and phone inquiries.
• Help maintain office policies and procedures, ensuring compliance and efficiency.
• Assist in managing internal and external communications, including emails and phone calls.
• Order office supplies and research new deals and suppliers

Management and Reporting:

• Assist in collecting and organizing data from various sources for reporting purposes including but not limited to Management Reports.
• Maintain data accuracy and confidentiality, following data protection policies.
• Contribute to the creation of media pack (eg. Press Kit, Presentations or the like) using Canva, Powerpoint or other relevant software.

Merchandise Management

• Creating a workflow that includes managing end-to-end administration of the merchandise sold via the organisation’s  and artists’ websites.
• Checking All websites and auditing the orders
• Processing orders in WordPress and Shiprocket 
• Generating and Printing order Manifests 
• Packaging Orders with help from the Office Boy. 
• Creation of reports per Artist (Website) Merchandise
• Creating an overall merchandise P&L

Budget & P&L Management

• Assist Accounts and managers/project leads for End to End administration of projects, budgets and PnLs ranging across several different project types – Bookings/ Shows, Music Video/ Production, Brand/Agency deals/Influencer Marketing etc.
• Create budget estimates for required upcoming projects
• Maintain a real-time pnl for ongoing projects
• Ensure all bills/ receipts/ invoices are received
• Ensure all bills/ receipts/ invoices are organized in the drive and linked to their appropriate pnls
• Ensure that all invoices/ reimbursements are verified and cleared on a timely basis

Catalogue Administration

Complete end-to-end administration and management of all company IP, including but not limited to music release, music videos, long & short-form content.

• Manage the team provided to you as a part of the Catalogue Administration process
• Validate digital music metadata content, in accordance with the rules outlined by iTunes and other international digital music stores
• Check and verify all metadata submitted by labels and artists
• Registering all works on the relevant platforms and organizations
• Ensuring that the content is processed as soon as it is submitted by the labels/artists respecting the release date of the submitted releases
• Quality checking all of the releases which includes metadata and thumbnail guidelines to adhere to while processing the releases
• Ensure proper coordination with all release stakeholders
• Ensure on-time customer support for all raised queries

Qualifications & Skills Required:

• Bachelor’s Degree
• Freshers welcome to apply
• Basic understanding of accounting principles and practices
• Good written and verbal communication skills
• Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel) and other relevant software.
• Ability to multitask, prioritise and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information with professionalism.